spring meeting minutes

2021 ANNUAL IFAA SPRING MEETNG

Meeting called to order at 9:05 AM by President Kyle Van Meter at Koteewi Archery Range on April 11, 2021

Officers Present:

President – Kyle Van Meter

Vice President Field – Denver Wischmeier

Vice President Hunting – Michael Clary Sr

NFAA Director – Michael Arison

Secretary – Carmen Mueller

Treasurer – Ben Rance

District I – Gary Alexander (Senior – retiring), Rusty Culp (Senior – newly appointed), Dan Schuster (Junior – Absent)

District II – Greg Schultz (Senior), James Mueller (Junior – newly appointed)

District III – Randy Davis (Senior), Frank Baker (Junior)

District IV – Chuck Thorn (Senior), Robert Garfield (Junior – newly appointed)

District V – Kenny Kays (Senior – newly appointed from Junior role), Kristen McDaniel (Junior – Absent)

District VI – Tom Stricker (Senior), Rick Koertge (Junior – newly appointed – Absent)

District VII – Joe Williams (Senior), Brent Baker (Junior – newly appointed – Absent)

District VIII – Justin Waldrip (Senior), Bob Webber (Junior – newly appointed)

Webmaster – Ed Landgrave

IFAA Pro Representative – Adam Gibson (Absent)

TOTAL OFFICERS/DIRECTORS: PRESENT, 20 – ABSENT, 5 QUARUM: 12 NEEDED

Minutes of last meeting: Read by Carmen Mueller

Motion to accept by Kyle Van Meter, 2^nd by Michael Arison, motion passed

Treasurer Report: Ben Rance went over

Checking balance$ 23,558.99, Savings $4,512.17
Indoor State around $1,200 loss
Hoosier 690 around $110 loss
Questions by Joe Williams on internet reimbursement paid out – was approved for secretary, president and webmaster at the Spring 2020 meeting
Motion to accept Kyle Van Meter, 2^nd by Michael Arison, motion passed

NFAA Director: Michael Arison

The IFAA needs to have an updated NFAA constitution
- Ben to order new constitutions for all members
Need change forms submitted by directors and officers ASAP for NFAA meeting
Waiting on any changes announced at the next meeting
Questions on the youth distance blocks for outdoor, Michael is to get more clarification on
Motion to accept Michael Clary, 2^nd Robert Garfield, motion passed

Committees:

Target Committee: Tom Sticker, Adam Gibson, Denver Wischmeier, Kyle Van Meter, Bob Webber

Tom Stricker went over what he found out about purchasing new target bales
- Not sure if old frames will fit new bales
New target bales $399, if we were to pick them up $325 – Adam Gibson offered to pick them up as he goes that way, 40 new bales – Adam picking up = $13,000 estimate, delivery $16,000 estimate (we would need 42 to fit Kokomo)
Delivery would take around 3-4 weeks
To get new stands it would be less than adding the old stands to the new ones, estimating around $60 each with stand and ratchet straps
Benefits: They are a little smaller than what we have, move easier, stands are removable, Morrell brand lasts longer and easier to rebuild, taking away old frames, putting peewee on smaller bales, take up less room in the trailer, might be able to fit more bales at the Kokomo Event Center
If we get new we will not rent anymore to other groups
S3DA may want to buy 30 bales – Kyle Van Meter is to check with them to see what they would give and Kyle to talk to them about price for bales and stands
Nothing has been done to the targets since the IFAA originally purchased them even though there were plans to
Bob Webber motioned to move forward with the purchase. Denver would like to but we need to sell what we have. Need to get confirmation on the selling what we have first at a price of $200 per bale. We would sell 42 bales and buy 45.
Bob Webber withdrew motion and made a new motion to buy 45 new Morrell bales and stands after we have all 40 bales sold at $200 each and stands sold, 2^nd Michael Clary, motion passed
- First sell to S3DA and then to current IFAA officer, directors, members – s
Pick up TBD

Awards Committee: Michael Clary

Clary delivered medals from the State shoot in March and delivered to the District Directors
Motion to accept by Kyle Van Meter, 2^nd Bob Webber, motion accepted

Unfinished business:

Webpage – new webpage
Tom Stricker presented a quote from a web designer
- One quote was for a $700 onetime fee, we can use our domain fee, $20 a year fee for domain and another $900 onetime fee to include web pages for each district to take care of their own. Both include us being able to use our current domain, a yearly small fee to keep the domain, and training for the users
  - The Secretary, President, Webmaster will be trained as users
- Motion to accept by Michael Arison, 2^nd Joe Williams, motion accepted
- Carmen Mueller, Kyle Van Meter & Ed Landgrave to get in contact with Chase Jewel the web designer, Carmen Mueller will reach out to Chase this week
  - Make sure it is user friendly, easy to read on phones,
  - Bob Webber asked if we can add to website – link videos to site from NFAA how to shoot each type of round, instructional videos, clubs/districts schedules, feedback/recommendations/thoughts section for members (send to all directors & officers) (have district choice)
  - Look at Iowa and Michigan sites for reference
- Training/Increasing attendance
  - Bob Webber brought up training and bringing up the numbers for all the shoots. How can we do this?
    - The directors need to work with their clubs and charters to bring the youth back in
    - Need to advertise more to get more attendance and members
    - Could we do this by giving points to districts for attendance of members? This would be a point system for members who shoot and their placing.
      - Carmen will work on something and get with Bob Webber with questions.
    - Denver would like to show people on how to shoot field
    - Schedule
    - 9/12/21 3-D Championship Iroquois – needs to be at Jay Co, Carmen to update and get to Ed to update the website
      - 6/6/21 3^rd 3-D qualifier – checking with Pine Hill to see if they can hold it
      - Pine Hill cannot hold on 6/6/21
      - Trying to find a location in the south or possibly changing the date
      - deadline for decision 5/8/21
    - 3-D
      - Kyle Van Meter talked about the 3-D targets
      - Kyle said they ordered orange and yellow dots for all 3-D targets
      - To be used at state and all 3 qualifiers
      - A lot are worried about the dots ruining the targets, the work it takes to have a 3-D
      - Awards coming from the clubs
      - Clubs are not wanting to hold this tournament to
      - Bob Webber motion the President creates a 3-D committee together what club needs to host our shoots.
        
        Joe second but amends to where they need to be held. Mike Arison reminded that we need to keep trying to have in North, Central, & South.
        
        Motion accepted Rusty, second Joe
      - 3-D committee – Rusty Culp, Kyle Meter, Justin Waldrip, Tom Stricker
        
        Committee to format changes and suggestions, Date change possible for 6/6/21 3^rd 3-D qualifier, show how to use stickers
      - Indoor District
      - There were lots of questions and talk about the indoor district from last season.
      - Monthly or seasonal payout – November, December, January monthly payout and February normal with voting/meeting. Does every class have a money class? Are we continuing with this format? Confusion on dates, payout, how the scorecard is set up.
      - Suggestions:
      - Accumulative over the 3 months and not monthly
      - Bob Webber suggested a new indoor layout: 600 like NFAA mail in on one weekend and having a second “indoor state”
      - Have normal dates set and then the clubs can have them on others dates as well
      - $1 to Club for target, $4 to IFAA, $10 club, rest to pot
      - 17 and under cannot be paid for money – or shoot for money
        
        Determined that the current mail in is not working
        
        Redo form
        
        Determined we cannot do another state mail in with a payout do to legal reasons
        
        Directors do not have to be there except on normal set date. All other dates shops are responsible.
        
        $50 large money, $25 small money, normal $10
        
        Can be held any day of the month November & December mail in
        
        Regular district awards on the specified district shoot date for only non money pot shooters, money pot shooters no awards
        
        510 Mail In – November & December – large, small, regular
        
        600 Mail In Vegas format – January name it Indiana Vegas to be able to be open to everyone
        
        Replace the district shoot with this in
        
        $55 championship, $25 flights, $10 district 17 & under
        
        Championship IFAA $10, $15 club they buy targets, $30 to pot – flights $10 IFAA $10 club, $10 child
        
        17 & under awards
        
        Credit as a district
        
        Specified week or weekend – available 2 days of that week
        
        Shoot all 60 arrows at once
        
        Only one entry per shooter allowed
        
        District – one shop in each district only on specified dates
        
        Must have preregistration
        
        Director does not have to be there – shop owner is responsible
        
        Hand out of district awards at state
        
        Cubs shoot 20 yards
        
        FSLR – 60 CM target
        
        Need to make directional letter for all indoor districts and how they are ran and what is needed
      - Advantages to mail in:
      - More money to clubs, do not have to be at everyone, hopefully bring more people

Kyle Van Meter motioned to break for lunch at 12:30 for 30 minutes

Kyle Van Meter called to reconvene meeting at 1:01

New Business:

Michael Clary talked about how the 3-D State Championship is running and what changes he would like to change.
- Shoot with peers – cubs with youth
- Registration from 8-8:45, shot gun start at 9:30?
- Letter to be handed out at qualifiers to let member know of the changes
- Preregistration available and preferred
- 40 targets – 4 per group
- Motion to accept by Michael Arison, 2^nd Gary Alexander, motion accepted
Kyle Van Meter all districts if they have an bylaw changes they would like to make
- District 1 – Gary Alexander announced his retirement & introduced Rusty Culp as new Senior Director
- District 2 – Greg Schultz introduced James (Jamie) Mueller as the new Junior Director
  - Greg Schultz scheduled shoots at Izaak Walton, he will submit the schedule by email
- District 3 – nothing
- District 4 – Chuck Thorn introduced Rob Garfield as the new Junior Director
- District 5 – nothing
- District 6 – nothing
- District 7 – Joe Williams is hoping to get the southern part of the state more involved
- District 8 – Justin Waldrip introduces his new Junior Robert (Bob) Webber
  - Bob Webber wants to start more of a competition – district awards by a point tracking system. Proposal to use for every shoot. Home district. Traveling or virtual.
    - This will help drive the district officer level
    - Get to know the directors
    - Score cards will have to have District #
    - How to determine home district
    - Carmen to put together something and talk with Bob if she has any questions
  - VP-Field – nothing
  - NFAA Director – Michael Arison asked what the plan is after selling the curtains and rods to Iroquois at Indoor State. Do we need new curtains?
    - Denver Wischmeier advised we hold off on ordering new curtains
      - Motion to accept Denver Wischmeier, 2^nd Kyle Van Meter, motion accepted
    - Charter’s Michael Arison wants to address the nationals on how the mailings of the charters and lane inspections are working.
      - There has been confusion on where the charter renewals and the lane inspections go. The conclusion was to send all to Carmen to the Secretary
      - Motion to accept by Kyle Van Meter, 2^nd Gary Alexander, motion accepted
    - VP Hunting – nothing
    - Secretary – Carmen would like to have a website to order shirts, jackets and possibly other things. She expressed it would be nice for everyone to have a matching shirt while and shoots or events. With a page for just directors and officers and one for members. All shirts to be paid for by selves. This will not take away from our normal vendor we use for indoor state and Hoosier 690.
      - Motion to accept by Chuck Thorn, 2^nd Michael Arison, motion accepted
        
        Carmen to get a hold of the contact give by Kyle Van Meter and a couple of others to compare.
      - Treasurer – nothing
    - Motioned by Kyle, 2^nd Kenny Kay, motion accepted

New Business for Constitutional change:

District 1, 2, 3, 4, 5 – nothing
District 6 – Tom Stricker proposed having the IFAA pay for our club & shops charter fees.
- Charter fees are $42, if we pay this fee the shops could hold more shoots, possibly more shops or clubs and members. They would have to have shoots scheduled and be active for us to continue to pay.
  - Motion to accept by Tom Sticker, 2^nd by Denver, motion accepted
- Asked about the state & national member. Must be a national member and a state member.
District 7 – Joe Williams proposed allowing shooters who have not shot a 3-D qualifier to shoot the 3-D State
- Michael Arison – negative for the clubs/shops to build the attendance, we don’t want to stun the growth we have
- Michael Clary – negative for the qualifiers and the attendance for this will go down
- Tom Stricker – would like to try this for the 2021 year
- Frank Baker – why are we preventing them to come out to shoot?
- Denver – make a visitor class to allow one winner with one award
- Justin motions to have 3-D state make a visitor class for those who did not meet the qualifications as one winner
  - 2^nd Denver, motion passed – Michael Clary & Kenny Kay opposed
- District 8 – Justin would like to propose new district lines
  - Justin motioned to propose for the President to form a committee to research district lines.
    - District Lines Committee – Justin Waldrip, Joe Williams, Frank Baker
    - Finish discussion at the Fall meeting
  - Bob Webber suggest we add a shoot like the NFAA Classic – name it Indiana Classic (same as American Round but smaller target in reverse 40, 50, 60 and 60 arrows)
    - When would we hold that shoot?
    - IFAA would supply the targets – 92 CM
    - Sunday, June 27, 2021, Koteewi Archery Range, time to start at 10, registration at 9, cost same as American Round, with a visitor division
    - Bob Webber motioned to hold an Indiana Classic State Tournament for the first year then revisit for next year, 2^nd Michael Arison, motion passed
  - Bob Webber suggest we add an indoor 3-D Championship
    - 1 qualifier needed to shoot the championship
    - Unknown yardage, 10 qualifiers, 1 state championship location
    - Bob Webber motioned to have the president appoint a committee, Michael Arison 2^nd, motion passed
      - Indoor 3-D Committee – Tom Stricker, Joe Williams, Kyle Van Meter, Bob Webber as the advisor
    - Bob Webber made a request to allow all arrows to be shot in one day that the Indoor State with it being either Friday night and Saturday split or all shot on Saturday. Reason being to allow for people not to have the expense of two days if traveling and to allow people to attend church on Sunday.
      - Bob Webber motioned to the above, 12 opposed and 5 for, motion denied
    - Bob request district shoots to include field, hunter, and animal
      - This was discussed at length but no actual conclusion except to try to integrate it at some qualifiers or other open shoots.
    - VP-Field – nothing
    - NFAA Director – Michael Arison
      - need to change the way charters and range inspections are handled
      - Put in constitution under Fees & Dues in section 6
        
        Need to write up our own directions on charters and range inspections
        
        Secretary 1^st for paper work
        
        Secretary sends paperwork and NFAA checks to Michael Arison
        
        We are paying for charters – need to make changes to the constitution page 6 article 4B
        
        Michael Arison Amendment to change article 4 section B – IFAA will pay charter fees for any active charter or club that are hosting a shoot – second by Denver motion passed
        
        Denver Amendment page 20 A – then after secretary- put in the direction of the paper flow, add charter & range inspection for the secretary to send all to NFAA director – second Michael Arison motion passed
        
        VP-Field – Denver
        
        Officer & Director – fees pg 24 of the constitution
        
        Denver motioned to change
        
        Michael would like to add mileage if helping with a tournament
        
        2018 pg 24 Item F – need to update
        
        Denver motion mileage to be updated to reflect state minimum second Clary
        
        President changed the motion to keep it as the constitution states now
        
        President motioned to add indoor 3-D, second Denver – motion passed
        
        Ed motioned to change Page 4 add item E of the constitution– IFAA needs to deduct the cancellation fee from resending a new check, put on the checks void after 180 days
        
        Floor to Ben motions to add void after 90 days on checks, second Clary motion passed
        
        Ed motioned Page 11 Item F bump everything else down – add to the Webmaster to be paid $50 a month for internet revisited at the Spring meeting, motion by Kyle, second Tom

Indoor District new layout of qualifiers – all qualify as district, scheduled award shoots weekend you cannot hold a money shoot, the 4 shoots must be scheduled and brought to the fall meeting, Directors should be working the rotation of the clubs that is elected at the February shoot

November, December
- 1^st full weekend in November – awards, shooter of the year, director attends
- 2^nd full Weekend in December – awards, shooter of the year, director attends
- Qualifies as district
- 510 Blue/Vegas – money or regular district
- 17 & under cannot shoot for money, only awards at normal scheduled district shoot
- Mail In can be held anytime in the month as many times as you want at any location
- Large $50, Small $25, $10 regular
  - Large – $5 IFAA, $10 Shop, $35 pot
  - Small – $5 IFAA, $10 Shop, $10 pot
- January
  - 4th full weekend in January – awards, shooter of the year, director attends
  - Qualifies as district
  - Vegas 600 round only
  - Indiana Vegas
  - 17 & under cannot shoot for money, only awards at normal scheduled district shoot
  - $55 Championship, $30 flight, $20 regular
    - Championship – IFAA $10, Club $10, $35 pot
    - Flight – IFAA $10, Club $10, Pot $10
  - February
    - 2^nd full weekend – awards, shooter of the year, director attends
    - 5 spot – 300 round – meeting & elections (normal shoot)
    - Qualifies as district
  - Joe Williams motioned to have the above approved, 2^nd Bob, motion accepted

This needs to be typed up by the Secretary and sent to the clubs.

Make appendix for the constitution referencing page of districts are Appendix B-3

Change the constitution:

Remove International, 660
Add Indiana Classic

Add the District number to the score cards and getting directors more involved

Motion to adjourn by Kyle Van Meter, 2^nd by Michael Clary, motion accepted at 5:08